I. Privacy Policy

  1. This privacy policy (the “Privacy Policy”) contains information regarding the processing of personal data collected in connection with participation in the ALGORITHM.LAW.conference organized on November 16-17, 2023 (the “Conference”).
  2. The administrator of the personal data collected in connection with participation in the Conference is the Regional Chamber of Attorneys-at-law in Gdansk with its seat at ul. Nowe Ogrody 35, 80-803 Gdansk, which is also the organizer of the Conference (“Administrator” or “OIRP“).
  3. You can contact us via email oirp@oirp.gda.plor directly with our Data Protection Officer odo@oirp.gda.pl.

II. For what purposes and what personal data do we process?

  1. The Administrator processes personal data in accordance with the Regulation of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC(General Data Protection Regulation) (“GDPR”).
  2. We process personal data collected through the Conference registration form available on the website available at bal-conference.com(“Service”). The Service contains information about the Conference and allows you to register for the Conference.
  3. The Administrator processes the following personal data of users (who are participants in the Conference): name and surname, e-mail address, telephone number, organizations/company. Users’ personal data provided in the form and data necessary to make payment for participation in the Conference, i.e. bank account number, are processed for purposes related to the handling of participation in the Conference, as part of the Administrator’s performance of the contract for participation in the Conference in the Conference, on the basis of Article 6(1)(b) of the GDPR.
  4. OIRP collects and processes the following data of the user who participates in the Conference as a speaker: name and surname, e-mail address, telephone number, city of residence, company name, abbreviated curriculum vitae (bio), lecture title, duration, language of speech, photograph. OIRP processes the personal data of users who have applied to participate in the Conference as speakers for purposes related to the speaker’s participation in the Conference, as part of the Administrator’s performance of the contract for participation in the Conference as a speaker, based on Article 6(1)(b) of the GDPR.
  5. During the Conference, photo and video sessions may be conducted, in connection with which the Administrator will process your image on the basis of consent Article 6(1)(a) of the GDPR.
  6. Providing the following data for a VAT invoice: company name, address, postal code, city, VAT ID (optional) is necessary to issue an invoice. Thispersonal data is processed on the basis of Article 6(1)(c) of the GDPR – a legal obligation resulting from VAT regulations.
  7. The Administrator may process your data for marketing purposes directly on the basis of Article 6(1)(f) of the GDPR.
  8. After execution of the contract for participation in the Conference, the basis for data processing will be the legitimate interest of the Administrator (Article 6(1)(f) of the GDPR), manifested in the pursuit of the Administrator’s legal security.
  9. Your personal data may be subject to profiling for the purposes for which they were collected. However, this data will not be used by the Administrator for automated decision-making.

III. How long do we keep your personal information?

  1. Wewill process your personal data for the period resulting from the provisions of the accounting law or until the statute of limitations for any claims.
  2. We may process data processed on the basis of consent until you withdraw your consent.

IV. With whom do we share your personal data?

  1. The recipients of your personal data are employees and associates of the Administrator. Recipients of this data may also be entities that provide services to the Administrator in the field of Conference organization.
  2. In some cases, your personal data may also be transferred to public authorities. This will only be the case where we are obliged to do so by applicable law.

V. Your rights

  1. Any request related to your rights can be reported to us by e-mail odo@oirp.gda.pl or by postal mail to: OIRP Gdańsk ul. Nowe Ogrody 35, 80-803 Gdańsk.
  2. You have to the following rights:
    1. The right to request access to the content of your personal data;
    2. The right to rectify your personal data: if you believe that your personal data is inaccurate or incomplete;
    3. The right to erasure of your personal data;
    4. The right to restrict the processing of your personal data;
    5. The right to object to the processing of your personal data: you may object to the processing of your personal data for reasons related to your particular situation. You have an absolute right to object to the processing of your personal data for direct marketing purposes, including profiling related to direct marketing;
    6. The right to withdraw consent: if you have given your consent to the processing of your personal data, you may withdraw it at any time, whereby withdrawal of consent will not affect the lawfulness of the processing performed on the basis of consent prior to its withdrawal;
    7. The right to portability of your personal data: if lawful, you may request that the personal data provided to us be returned to you or transferred to a third party.
  3. We make the utmost effort to provide you with the fullest protection of your personal data in accordance with the provisions of applicable law. If you nevertheless consider that we are processing your personal data unlawfully, you have the right to lodge a complaint to the supervisory authority, which is the in Poland is the President of the Office for Personal Data Protection.

VI. Cookies

  1. The website uses information saved using “cookies”, i.e. IT data stored in users’ end devices intended for using websites. These files allow you to recognize the user’s device and properly display the website tailored to individual preferences. They usually contain the name of the website from which they originate, the time of their storage on the end device and a unique number.
  2. Thewebsiteusesthefollowingcookies:
    1. Necessary (functional): necessary for the proper functioning of the website, proper service of our users. They do not allow identification of a specific user. Necessary cookies also allow us to fulfil the basic objectives of our company, which include, m.in ensuring correct and uninterrupted communication, guaranteeing the highest level of service and protecting users from fraud. These cookies allow our users to use selected services. Since these are necessary files, they cannot be disabled – files processed on the basis of the legitimate interest of the administrator (Article 6 (1) (f) of the GDPR);
    2. Performance and analytical: they are used to improve the performance of our website and serve only our internal purposes. This data is anonymous and does not allow the identification of a specific user. Thanks to these cookies, we can improve our offer and services provided, adapt the results to the needs of the user. These anonymous statistics may be made available for the purposes of external communication – files processed on the basis of the user’s voluntary consent (Article 6 (1) (a) of the GDPR);
    3. Social media – social media cookies allow you to share the content of our website on social media such as Facebook, LinkedIn. They are files that link our website with popular services. These files are controlled by these platforms. Thanks to these files, we have the opportunity to associate user accounts with content on our website, i.e. user authentication. These files provide the possibility of adding comments or enable the delivery of advertising in social media – files processed on the basis of the user’s voluntary consent (Article 6 (1) (a) of the GDPR).
  3. You have the option to set or change the terms of use of cookies:
    1. using the cookie management panel available in the banner displayed when loading the website;
    2. using the settings of your own web browser – this means that you may, for example, partially limit (e.g. temporarily) or completely disable the possibility of saving cookies on your device – in the latter case, however, it may affect some of the Website’s functionalities.

Detailed information on how to change the settings for cookies and delete them yourself in the most popular web browsers is available in the help section of the respective web browser.

VII. IP address

  1. The Administrator reserves the right to collect IP addresses of visitors to the Website, which may̨ be helpful in diagnosing technical problems with the server, creating statistical analysis (e.g. determining from which regions we record the most visits). In addition, they may̨ be useful in administering and improving the Service. IP addresses are collected anonymously, which means that they are not associated with any user data.

VIII. Changes to the Privacy Policy

  1. We may need to make changes to our Privacy Policy. If there is a change to the Privacy Policy we will inform you.
  2. This Privacy Policy is effective as of 31.08.2023